Back to Careers

Operations Assistant

Kings Cross, London / Hybrid

-

Full-Time

Join Provenance as an Operations Assistant!

An exciting and rare opportunity to join a rapidly growing SaaS startup creating systemic change in the world. Provenance is enabling transparency on the social and environmental impact of consumer products, and we’re looking for an Operations Assistant to support our Operations and Exec team in the day-to-day running of the business.

We are scaling the business from hundreds of brand and retail customers - to thousands! This means Provenance will be helping millions of shoppers who want to shop in line with their values. Reporting into the Finance and Operations Manager, you will be involved in the day-to-day administration of the business across Finance, Ops and People, helping us drive efficiencies as we scale our team and customer base.

This is an ideal opportunity for someone interested in business administration and working with a fast-paced, stimulating and mission-driven team.


Salary Range: £24,000 - £28,000 salary range, depending on experience

Working Pattern: We are open to this role being full-time (5 days/week) or part-time (2-3 days)


What you'll be doing

Operations

  • Owning the company [email protected] inbox, triaging requests and ensuring any inbound enquiries are dealt with in an efficient and timely manner
  • Procurement and maintenance of IT, office equipment and business software, ensuring everyone has the equipment and software they need to work in an efficient manner
  • General administrative support of the CEO/Founder and MD, e.g.:
  • Meeting organisation, prep and research
  • Keeping track of new business contacts and ensuring they are recorded in the CRM
  • Occasional personal admin tasks and errands
  • General office support; keeping our space a great place to work, ensuring it’s always looking its best and in keeping with our values
  • Be the go-to person to manage operational team requests and queries
  • Help our busy team stay organised, managing calendars and team diaries
  • Working closely with the Finance and Operations Manager, MD and CFO to automate and scale processes across the organisation
  • Support with B Corp renewal process and improving Provenance’s impact as a company


Finance

  • Support on day-to-day finance administration, working with Xero and Stripe
  • Raising and processing invoices and expenses; ensuring payments are received and made on time
  • Ensure our financial records (invoices, contracts) are in order and securely stored
  • Booking travel and expenses management

People

  • Support our Head of Talent on general recruitment administration
  • Assist on the organisation of team events and away days alongside the Culture committee

What we're looking for

  • Experience with office administration (e.g. ordering equipment, responding to emails on behalf of the company, assisting the team with requests)
  • Some finance administration experience (e.g. raising invoices, processing expenses)
  • Passionate about working with a business with a strong social mission and looking for a positive purpose in the company they work for
  • Comfortable with multi-tasking, and working both independently and as part of a small team
  • A people person! Enjoys working with and supporting others

Why work at Provenance?

A career at Provenance is an opportunity to help tackle some of our greatest global challenges every day.

Provenance powers sustainability claims you can trust. As the global leader in sustainability marketing technology, we help brands and retailers share credible, compelling and fact-checked social and environmental impact information at the point of sale. Provenance’s technology is already increasing conversion rates, brand value and market share for customers including Cult Beauty, Douglas, GANNI, Napolina, Arla and Unilever. Our vision is a world where citizens can make informed buying decisions that positively impact both people and planet.

We’re a small, open and creative team with expertise in marketing, sustainability and technology and a shared goal to drive positive change for people and the planet. We pride ourselves on operating with integrity and making saving the world through system change fun! We really value and do our best to support our fantastic team. We offer:

  • Employee share option program (so you can own a share of the company!)
  • Workplace pension
  • Flexible working options: We are a truly hybrid team, with an office in Kings Cross, London and team members based across the UK. We are well set up for collaborative remote and in-office working as well as fun and productive quarterly team days.
  • 25 days holiday, plus bank holidays and a full day off on your birthday
  • Wellbeing fund dedicated to your mental and physical health
  • Generous parental leave policy for both primary and secondary care-givers
  • Learning and development budget to support your career growth (e.g. courses, conferences, workshops)
  • Team workshops, demos and regular social events
  • You will love what you do – waking up every day solving one of the biggest social problems of our generation
  • Committed team members with broad experience who share a common passion to build a world class business

We are proudly Certified B-Corp and an Escape the City Top 100 winner. Read more on our mission here: https://www.provenance.org/about#team

We believe in equal opportunities

It takes a diverse and inclusive community of passionate, talented and committed people to build a system to enable commerce to be a force for good. We’re an equal opportunity employer, so we welcome applications from people of all backgrounds, with different outlooks and experiences. ‍


To apply please submit your CV and Cover Letter.